How Much Does Wedding Catering Actually Cost? (And Where You Can Save)
Catering is one of the biggest line items in a wedding budget—and for good reason! Feeding a crowd isn’t cheap, but it’s also one of the most memorable parts of your big day. Whether you're dreaming of a three-course plated dinner or a fun taco bar, understanding the costs behind wedding catering (and how to stretch your dollars) can help you make smarter choices without sacrificing flavor or style.
#1 – The National Average (And What Affects It)
In the U.S., wedding catering typically ranges from $40 to $150+ per person, depending on your location, the type of service (plated, buffet, food stations), and menu complexity. For a wedding with 100 guests, that can mean a total catering bill of $4,000 to $15,000 or more.
Cost Tip: Prices tend to be higher in big cities or popular wedding destinations—so location plays a huge role in your catering budget.
#2 – Style of Service Impacts Price
Not all catering is created equal. Plated dinners are elegant but often more expensive due to staffing needs and presentation. Buffets usually cost less per person and require fewer servers. Food stations fall somewhere in between, with added interactivity and variety that guests love.
Where You Can Save: Opting for a buffet or food station setup can reduce both food and labor costs, especially if you simplify the menu.
#3 – Menu Choices Make a Big Difference
Your menu has a major impact on cost. Premium proteins like filet mignon, lamb, or lobster will significantly increase your bill, while vegetarian or pasta-based options tend to be more affordable. Add-ons like hors d’oeuvres, dessert tables, or late-night snacks can also drive up your final total.
Budget Saver: Consider offering one or two standout dishes instead of multiple extravagant options. Or go for comfort foods with an elevated twist!
#4 – Alcohol: The Sneaky Budget Buster
Many catering packages include bar services—but alcohol can quickly inflate your bill. An open bar costs significantly more than a limited or cash bar. Even offering beer and wine only can be a great way to cut costs without cutting fun.
Smart Tip: Some venues let you bring your own alcohol (BYOB) and just charge a corkage or service fee. This can lead to huge savings if done right.
#5 – Guest Count = The Multiplier
This one’s simple math: the more guests, the more food (and cost) you’ll need to cover. It’s easy to fall in love with a menu and overlook how quickly the price multiplies when you have 150+ guests.
Guest List Hack: Keep your headcount tight and intentional. Cutting even 10–20 guests can save hundreds—or thousands—on food and drink alone.
#6 – Hidden Fees to Watch For
Many couples are surprised by extras on their catering invoice. These can include gratuities, service charges, rentals (like plates, linens, or flatware), travel fees, and taxes. Always ask what’s included in your quote—and what’s not.
Money-Saving Move: Look for caterers or venues that offer all-inclusive packages or bundles that help avoid surprise add-ons later.
#7 – Where to Find Real Savings
You don’t have to sacrifice quality to save money. Here are some tried-and-true budget-saving strategies:
Skip the full meal and serve heavy hors d’oeuvres for a cocktail-style reception.
Choose brunch or lunch instead of dinner (cheaper menus and alcohol consumption).
Partner with a local restaurant or food truck instead of a traditional catering company.
Ask about late-night service discounts if you’re planning a smaller or off-peak wedding.
Bonus Tip: Always get multiple quotes and compare apples to apples. Some caterers may offer more value even if their base price seems higher.
Feeding Your Guests Without Breaking the Bank
Wedding catering doesn’t have to eat up your whole budget. With a little planning and smart decision-making, you can serve delicious food that fits your vision and your wallet. From simplifying your menu to trimming your guest list or opting for more casual service styles, there are plenty of ways to keep your catering costs in check—without sacrificing a great meal.
Planning your menu now? Talk to caterers about all-inclusive options, ask the right questions, and don’t be afraid to negotiate. Great food and a smart budget can absolutely go hand-in-hand.